Painting Quote Template: Download a Free Editable PDF

Boost your sales closing rate with this professional template

By
George Leon | Updated August 23, 2022

Your painting quote can help you win painting contracts and secure long-term projects. 

A painting quote is a document showing how your painting business can solve your client’s problems, your service’s costs, and your terms and conditions. 

And the good news? Using our free painting quote sample PDF, you can easily quote painting jobs accurately.

This article will explain why a quote template is essential for every painting business as well as what makes a winning painting quote.

Why a Painting QuoteTemplate is Necessary

It Simplifies the Process of Creating Custom Quotes. 

Professional templates allow you to create a polished quote quickly and efficiently. 

It’s true. With a customizable template, you can: 

  • Showcase your expertise and demonstrate your value. 
  • Provide an overview of the painting scope of work and materials required. 
  • Compile a cost breakdown for the painting project. 
  • Establish clear terms and conditions to ensure a smooth process. 

It Helps Set You Apart From Your Competitors. 

A carefully crafted painting quote template demonstrates to potential clients that you value your work and will go the extra mile to provide a tailored quotation. 

On the other hand, a rough painting quote could lead to clients judging your painting services based on price rather than value. 

It’s important to emphasize how valuable your services are and what makes you stand out from the competition. 

Download our free sample painting quote PDF, which can be edited directly and converted to a PDF format.

The Header for Your Painting Quote

An effective painting quote starts with a strong header. This section outlines general details about your painting business, the client, the painting project, and the quote. 

Put your logo in the upper-right corner of your quote to make it look more professional. 

The following details should be included in a painting quote header: 

Client Info (Where to Send the Quote) 

  • Full Name
  • Billing Address
  • Email Address
  • Phone Number

Project Info

  • Location of the Painting Project

Your Painting Company’s Info

  • Full Name of the Business Owner/Estimator
  • Your Business Name
  • Your Email Address
  • Your Phone Number

Project Details 

  • Job ID
  • Quote Date
  • Quote’s Expiration Date
  • Project Start Date 
  • Expected Completion Date

View a sample painting quote header below:

Project Overview 

A project overview sums up the painting project based on observations you made on site and the client’s goals and expectations.

Briefly describe the project in two to three paragraphs. The client should be provided with an estimated timeline of when the job will be completed. 

Providing a project overview is optional, but it clarifies the tasks you must complete and sets clear expectations for the client. Adding a project overview to your quote can also help you impress your client and secure the project. 

Here are some quick tips: 

  • Identify the main problems the client wants to be solved, such as removing peeling paint and improving curb appeal. 
  • Describe how you plan to solve the issues and the results they can expect. You could bring up how high-quality paint can help keep the property in good shape for a long time to come.

Company Overview

Painting estimates can include this optional element to help you stand out from the competition.

In case you might be asking yourself, a company overview explains exactly why your painting company is the best choice for the job.

Some tips: 

  • You should begin by thanking the client for considering your painting services. 
  • Outline the key benefits the client will receive if he or she hires you. For example, you can pinpoint the use of premium products to ensure exceptional durability, stunning finish, and resistance to the elements. 
  • Provide specific details about the processes you employ to achieve outstanding results, such as your extensive prep work for a smooth, flawless finish.  
  • Assure the client you have a group of qualified, knowledgeable, and experienced painters and state-of-the-art equipment to do the job right.

Interior Painting Quote

The purpose of an interior painting quote is to determine how much it will cost to paint the interiors of a property.

Six columns are included in our sample interior painting quote:

  • Room
  • Walls
  • Trim
  • Ceiling
  • Quantity
  • Subtotal

We included the cost of preparing and painting every room in the interior painting quote sample below.

Pro-Tip: It may be useful to add general notes, such as adding a line item for pantries and laundry rooms or charging an extra fee for painting interior doors.

Exterior Painting Quote

Estimates for exterior painting include materials and labor for cleaning, preparing, and painting a home’s exterior.

The following details are included in our exterior painting quote sample:

  • Component
  • Notes 
  • Measurement
  • Quantity
  • Rate
  • Subtotal

As part of an exterior painting project, parts like siding, eaves, trim around openings, doors, and shutters usually need to be painted.

Notes can be written beside this column based on your observations during your on-site visit. You can, for example, describe whether certain parts are in good condition or show some peeling. 

Our painting quote sample includes the specific measurement type for each element, such as square feet and linear feet. 

Determine the quantity of every component and the cost involved to prep, fix, and paint it. Then, multiply the quantity by the rate to get the subtotal cost of each component. Adding all subtotal costs will give you the final painting quote.

Terms and Conditions

Even though a painting quote is not yet binding, it is a good idea to add terms and conditions to avoid unwanted surprises in the future. In case there are new requests, your client will know how estimates may change and what payment terms apply. 

We include general terms and conditions in our painting quote sample PDF. You can adjust it to suit your current painting project. 

Our painting job quote template includes the following terms and conditions:

Work Completion

Upon completion, inform the client that they will need to inspect and sign off on the work. To prevent payment delays and to ensure smooth progress on your next project, you can add a deadline, such as 48 hours. 

Customers who fail to inspect the work within the deadline may be denied touchups or warranty work until they pay the balance.

Payment Terms 

In most cases, once a client receives an invoice, they must pay the remaining balance in full.

Describe any payment conditions, especially if the client alters the scope of the project after a written change order. Any hidden damages discovered during the painting process will be charged as an extra charge on top of the quote. 

Work Quality 

It is important that a painting contractor’s terms and conditions include expectations regarding the quality of the work. Our painting quote template defines what kind of painted finish the contractor will deliver and how the client can assess if the contractor provided the specified result. 

Liability 

Clients should be informed that their valuable possessions, such as televisions and refrigerators, won’t be moved by your team. It’s important to clarify to the customer that you won’t be responsible for unexpected damage if you move these items.

Our sample painting quote also mentions using low – to mid-tack painter’s tape to protect the floor. Damage to the floor during the painting project indicates an improper floor finish, which is not the contractor’s responsibility.  

Provide a Warranty 

You can demonstrate your commitment to customer satisfaction by offering a warranty that stands behind your work. Give your clients peace of mind by offering a warranty. 

Be clear about the warranty’s coverage. Most painting contractor warranties cover workmanship defects, not severe weather conditions or damage caused by the customer. 

Frequently Asked Questions

How do you write a quote for painting services?

You can write a quote for painting services by using a premade painting quote template. Edit the line items of the template for each project to create a customized painting quote.

What should a painting quote include?

A painting quote includes client details, service provider details, costs of labor and materials, and terms and conditions.

Conclusion: Creating an Impressive Painting Quote

Depending on the scope of your project, painting quotes differ in style. Using our sample painting quote template, you can now create professional, customized quotes that will close sales and boost your business. 

To find apps that automate your quote writing process, check out our list of best apps for painting contractors.

You can download our painting quote sample PDF to have on hand whenever you need a detailed quote. You can save the file as an excel sheet, PDF, or Google sheet.

Written by

George Leon is a Managing Partner at Scalebloom (Parent company of BusinessHue). He used to be a partner at a painting company in Charlotte NC. George loves to help business owners scale their business with modern marketing strategies and branding.