20 Best Apps for Painting Contractors: Business Software for Painters

From job management to estimating and everything in between

By
Nelmie Jane Pardo | Updated August 23, 2022

Modern technology can make your life much easier as a painting contractor. From managing teams to creating estimates and getting paid, the right digital tools can smoothly streamline your operations. 

So, what are the best apps for painting contractors? 

Dozens of apps and software are available right at your fingertips to help you manage your everyday tasks as a painting contractor. 

We’ve rounded up the 20 best apps for painters so you can improve your workflow today. 

Take a look at our top picks: 

1. Jobtable 

Manage your painting jobs effortlessly when you sign up on Jobtable. This all-in-one solution makes it easy to get paid through fast invoicing, swift payment processing, and custom invoice emails.

Plus, the site gives you a better estimating experience by letting you use saved line items, images on your line items, use multiple estimators, and customize your estimate emails. You can keep track of all jobs and assign your staff to different roles for easy job management.

Additionally, Jobtable lets you view each job’s total costs and profits and automatically collect customer information through a smart quote request form. 

Jobtable is an excellent software for all your estimating, invoicing, project management, and revenue tracking needs. 

2. Quickbooks Online 

When it comes to managing your finances, QuickBooks Online is a must-have online tool. This cloud-based accounting software is useful for managing invoices, expenses, payroll, and financial reports.

You can seamlessly connect it with apps like Amazon and Bill.com to run your painting business smoothly. 

Whether you want to process your payroll fast or compare your annual profit margins, QuickBooks Online is time-saving software for your painting business. 

3. ETA Systems

Touting itself as a leader in the GPS fleet tracking and dash cam industry, ETA Systems provides a fleet management solution for painting businesses.

With their real-time tracking software, it’s possible to accurately monitor all your business assets, such as service vehicles and spray equipment. 

Knowing where your staff and assets are at all times allows you to deliver timely service to your customers and stay on top of your operations. 

4. Google Workspace 

Google offers a host of free collaboration apps, including Gmail, Google Drive, Google Docs, Calendar, and Google Meet, that you can use for effective communication and organization of information within your painting business.

Google’s cloud file storage solution lets you store all your important data and documents. 

Visit Google Workspace to explore various apps suitable for painters. You can find different pricing plans that suit your unique business needs and enjoy a 14-day free trial before committing.  

5. ColorSnap Room Visualizer by Sherwin Williams

If you’re looking for an online tool that lets you experiment with various colors, ColorSnap Visualizer by Sherwin Williams is one of the best apps for painting contractors you can try.

It allows you to upload a picture of a room or any painting job site. Then, you can select colors from Sherwin Willaims to see a new rendering of your photo with Sherwin William colors. It also provides valuable tips like complementary color suggestions.

Use the Paint a Scene feature to try out augmented reality. Just tap a wall to change the color and see which tones look best. You can also share the photos with clients so you can discuss your color choices. 

6. Mailchimp

Mailchimp is one of the most popular email marketing software among contractors, letting you create marketing campaigns on the go and monitor performance.

With targeted marketing, you can send emails to particular groups and classify your audience into various categories based on your own specific criteria.

Take advantage of prebuilt email automations and predictive segmentation to get more painting jobs and win repeat business. 

7. Canva

If you want a versatile painter’s app for crafting various marketing materials, Canva is a must-try graphic design tool. This DIY app lets you get creative with your email campaigns, brochures, flyers, social media photos, and more. 

Thousands of templates are easily customizable, and stock photos are also available, so you can create your own unique designs that represent your brand and promote your painting business. Whether you need a video presentation, poster, or newsletter, Canva has it all. 

8. Nextdoor

Nextdoor is a popular social networking site for neighborhoods, and it helps connect homeowners with local businesses. As a painting business owner, you should leverage this app and use it to make yourself known as a trustworthy painting contractor within your community. 

Stay top of mind with prospects and get new leads by answering questions about painting problems, offering helpful advice, responding to recommendations, and organizing local events. You can also post advertisements and offer deals to promote your painting business. 

9. Gusto 

Gusto modernizes your payroll and HR system by letting you manage your team in one place. This platform makes it easy for you to hire, pay, insure, and monitor your staff so you can run your painting business efficiently. 

Gusto also features time-tracking tools. It can also connect you with certified HR professionals who can provide personal support and professional advice.  

10. Calendly 

Schedule meetings smoothly and eliminate the hassle of clunky communication with Calendly. Simply provide your availability preferences, and Calendly will do the work for you.

You can send your Calendly link to your clients or embed it on your painting website to make bookings easy. 

Calendly is perfect for coordinating all your meetings without any conflicts, and it sends automatic reminders and follow-ups, so you don’t miss any important events. 

11. Trello

Are you looking for a painter’s app to help your team work together and organize tasks smoothly?

Trello is a fantastic productivity app that lets you manage various projects, whether you want to accomplish multiple site visits and send accurate quotes to clients by the end of the day or assign staff to do an inventory of painting tools and supplies. 

12. HouseCallPro

HouseCallPro offers valuable tools to simplify your daily operations and improve customer experience. This software allows you to monitor labor costs and supplies per job, create an invoice out of an estimate, chat with your team members, and much more.

You can also access professional invoicing, payment, and customer management software to streamline your operations. 

13. Slack

Run painting projects smoothly and simplify your employee communications with Slack.

This app helps all your team members stay in sync by keeping conversations focused in organized spaces called “channels” and letting you collaborate in real-time or on set schedules. 

14. ServiceTitan

If you want a well-rounded solution for onboarding, scheduling, call booking, dispatching, marketing, and reporting, ServiceTitan is one of the best apps for painting contractors.

This software provides numerous useful tools, whether you want to equip your painters with digital tools to create an accurate painting quote, close sales, or optimize your marketing spend with ROI tracking.

You can also easily track job progress and costs and integrate with software like Quickbooks.  

15. Google Keep

Google Keep is a versatile note-taking app that’s surprisingly packed with great features, like letting you record plain-text notes and organizing or sharing these notes using collaboration tools. You can set time-based and location-based reminders, create voice notes, and create to-do checklists on the go.

It syncs to Google Drive, so all your notes are automatically saved. This handy app is available on both Android and iOS devices. 

16. Hootsuite

When it comes to social media management, one of the best apps for painting contractors is Hootsuite. This platform helps you save time by making it easy to schedule posts on your social networks. 

Post your before-and-after photos of successful painting jobs to impress your target audiences and get more leads. Hootsuite lets you swiftly respond to comments from one combined inbox where you can find all your conversations in a single thread. 

17. Square

Square boasts flexible point-of-sale (POS) and payment processing solutions to businesses of all sizes, offering integrated tools that help you manage your cash flow and provide better customer service. 

Square offers contactless payment with Square hardware, such as EMV chip cards and mobile phones with Apple Pay or Google Pay. The Square app lets you conveniently receive payments without any hardware. 

18. Venmo

Owned by PayPal, Venmo is a mobile payment app that lets you quickly send and receive money in the US. Get paid for your painting projects by accepting Venmo payments through the app, online, or even in person with your unique business QR code.

Just create a business profile to monitor your business transactions and manage bookkeeping. 

Having a Venmo business profile also allows you to appear in your clients’ feeds and get discovered by more prospective customers. 

19. Clockify

Track the work hours of your painters and employees with Clockify, which is completely free no matter the size of your team. This time-tracker and timesheet app lets you easily monitor hours across all your projects anytime and anywhere.

You can later analyze and export recorded work hours to gain insight into your team’s productivity. 

20. Hubspot 

Level up your digital marketing with HubSpot, which helps you drive relevant visitors to your painting website, convert leads to sales, and retain customers. HubSpot is an integrated platform for all your marketing, sales, and customer service needs.

Their CRM software can help you run effective inbound marketing campaigns to boost your painting company’s profits. 

Final Thoughts: Leverage Digital Technology to Grow Your Painting Business  

From fast invoicing and payment processing to efficient communication and task management, our recommended apps for painters will help you achieve the best results while saving time, money, and energy.

Try out the apps above to discover which solutions work best for your painting business. 

Written by

Nelmie Jane Pardo is a senior contributing writer who lends insight into digital marketing methods and business solutions. She regularly writes at BusinessHue to help business owners take their online marketing to the next level.